Outsourced Bookkeeping & Accounting FAQ
What size of business benefits from Outsourced Bookkeeping services?
Small and medium sized businesses with revenues ranging between $500k and $25m per month can benefit from our bookkeeping services. Like you, we understand the difficulties of operating a small business, and we specialize in small businesses and entrepreneurs.
How can outsourcing do better work and cost less?
Bookkeeping is done by our best staff trained from Canada and skilled to do the job. Leveraging of economies of scale is the key. We have developed systems and procedures for our staff making us far less vulnerable to employee turnover than with an in-house bookkeeper.
How are we different from others ?
You sign up a contract with a Canadian corporation. All our clients can have access to a Canadian designated accountant operating within Canada. They shall be available to meet/ understand your systems and needs for book keeping process. They will be the ones who will co-ordinate between you and your book keeping. In fact you get a part time CFO for your business.
You have dedicated staff available via E-mail, Chat or Phone for any questions or clarifications.
What about security? Can other people access my data?
All your accounting records presently are in an unlocked file. We maintain international standards for security measures by using 128-bit encryption which is used by big banks or corporate to access and process information. It is considered secure and dependable. We assure that you and only people authorized by you are privy to your data/information.
Won't I lose control if the books are done by an outside service?
No not at all, you have a professional within Canada who is responsible for everything. You have better control, access, reliability, internally audited data & reporting. Most business owners are probably out of control right now with inaccurate accounting data or staff that leave.
I have an accounting package already running on my computer and I would like to maintain my accounts there only.How can you handle it?
That is what we also do and specialize in. By logging to your system every evening we update your accounting records from scanned documents that are stored there. So, next day morning you have your updated accounts available in your system ready for your use.
What are the software can I use?
We work with software package as per our client's option/requirements. QuickBooks®, Simply Accounting®, MYOB®, and Peachtree® are the most commonly used. However, there are also internet-based accounting packages, such as ePeachtree®, NetLedger® and QuickBooks® for the Web.
Do I have to leave my current accountant?
Of course not. We offer to take away your bookkeeping/accounting. The balanced books do not prepare income tax returns; however, we do work closely with a CA's and CGA's of your choice. We work in partnership with your CFO, Controller and CPA who get an accurate data that which they can use to help you build more wealth.
But you may decide to leave your accountant if you so like. We also offer one stop solution where you can use an Accountant within Canada taking care of everything. This can save a lot of your time and money.
Does my accountant have access to my books?
All the users expressly authorized by you can have to access your data. Access level one authorized your accountant to review your data and Access level 2 authorizes him to review or change your data..
What are the Setup Charges?
No cost. No doubt we incur setup charges for connecting your system to the VPN but we are confident that our quality shall support your decision to use our service. We, therefore absorb the entire setup charges.
I would not like to provide any access to my computer to you. Can I still use your services?
You can use the QuickBooks Online Edition wherein we can remotely work on your data on QB servers and you can login through internet at any point to see your accounts.
Do I need to have some costly "high-end" computer in my office for you to work remotely?
No additional hardware costs. The system that you use now for your regular work will do just fine. You don't need to invest on any additional equipment.
I like having an extra employee around here to help with other things.
This is one objection we cannot answer. If you need someone to make coffee and fill his or her day with other small tasks, outsourced bookkeeping is not for you. But let me ask you this, "How easy is it to find a good bookkeeper that knows QuickBooks®, MYOB® or Peachtree®?" Aren't you tired of the never-ending cycle of problems caused by the entire process?
